Educational & Experiential Conference – Introduction to Applied Cosmogony
Transcendent Institute
1. Organizer
This event is organized by Transcendent Institute (“we”, “us”, “our”), reachable at [email protected].
2. Registration & Payment
By completing and submitting the registration form, you are reserving a place at the Educational & Experiential Conference scheduled for July 8, 2025, in Cluj, Romania. The registration fee is €190 per person, which is all-inclusive as described on our event page. Places are strictly limited to 25 participants and are confirmed upon receipt of payment.
3. Cancellation & Refund Policy
Cancellation and refund terms are as communicated directly by the organizer. Please contact us at [email protected] for details prior to registering.
4. Personal Data We Collect
When you register, we collect the following personal data:
- First name and last name – to identify and address you as a participant
- Email address – to send confirmation, event materials, and updates
- WhatsApp number – to provide logistical and operational communication about the event
5. Purpose and Legal Basis for Processing
Your personal data is processed for the following purposes:
- Event administration – confirming your registration, communicating event logistics, and issuing your certificate of attendance (legal basis: performance of a contract)
- Communication – sending you relevant updates related to the event (legal basis: legitimate interest)
- Certificate issuance – your name will appear on the certificate of attendance (legal basis: performance of a contract)
We do not use your data for automated decision-making or profiling.
6. Data Retention
Your personal data will be retained for as long as necessary to fulfill the purposes described above, and for a maximum of 2 years after the event, unless a longer retention period is required by law or you consent to future communications.
7. Data Sharing
We do not sell, rent, or share your personal data with third parties, except:
- Where required by law or legal proceedings
- With service providers strictly necessary to operate the event (e.g., payment processors, communication platforms), who are bound by confidentiality obligations
8. Your Rights (GDPR)
As a data subject under the General Data Protection Regulation (EU 2016/679), you have the right to:
- Access the personal data we hold about you
- Rectify inaccurate or incomplete data
- Erase your data (“right to be forgotten”), subject to legal obligations
- Restrict or object to processing in certain circumstances
- Data portability – receive your data in a structured, commonly used format
- Withdraw consent at any time, where processing is based on consent
To exercise any of these rights, contact us at: [email protected]
You also have the right to lodge a complaint with the Romanian supervisory authority: Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP) – www.dataprotection.ro
9. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.
10. Consent
By submitting the registration form, you confirm that:
- You have read and understood this Privacy Notice
- You consent to the collection and processing of your personal data as described above
- You are 18 years of age or older
11. Changes to This Notice
We reserve the right to update this notice. Any material changes will be communicated via email or posted on our website prior to taking effect.
Last updated: May 2025
Transcendent Institute · [email protected]